Fixed Asset Management

Accurate asset records are the basis for preventing various types of losses as well as unnecessary purchases. Therefore, for the management of company costs and regular implementation of the inventory is the basis for meaningful management of fixed assets.

In addition to the fact that the inventory of fixed assets is a legal obligation, it is also a great way for the company to be confident in what it owns. Accurate records of the volume, material structure and physical location of fixed assets are the basis for preventing various types of losses, including unauthorized disposal and unnecessary procurement. Therefore, regular implementation of the inventory is the basis for meaningful management of fixed assets.

The inventory should never be considered a routine business, especially not now because census lists and census reports have become a significant subject of control by the Tax Administration.

i-Nventory

Automatic Fixed Asset Management

The i-Nventory automatic asset inventory system is based on a handheld device with a built-in RFID reader. Instead of an RFID reader, it is possible to use a bar code reader too, in which case bar code labels are used instead of RFID tags. The device has a touch screen so handling, as well as the inventory process itself is very simple.

How it works

Creating and placing RFID tags

First, labels are printed by automatically selecting fixed assets from the central database via the RFID Print Engine. An RFID printer / encoder is used to create labels and initial write so that the required RFID labels are prepared in advance and are fully ready for placement (tagging) of fixed assets. Of course, the labels also have “human readable” information printed on the label itself, and the same content is stored in the RFID chip.

Reading the room

The inventory process begins with the selection of the inventory commission and the date of the inventory, and continues with the reading of the RFID sticker of the room.

Each room is tagged with an RFID tag that contains unique room information such as location, room number and other information as requested by the user.

All assets listed in the current room will be automatically associated with that room, and by reading the sticker of the new room, the fixed assets will automatically start joining the new room.

Fixed asset reading

Next, the fixed asset labels are read one by one.

Each fixed asset is also marked with an RFID fixed asset label containing the inventory number, nomenclature, description and status of the fixed asset, and it is also possible to enter the IDnumber of the employee who owes the subject asset.

In case of impossibility of reading for any reason, manual entry is also allowed. In case of discrepancy of the read data for any reason (label incorrectly affixed), it is possible to correct the data stored in the RFID label on the spot. Of course, the previous two functions are protected in such a way that they can only be performed by a person who has the appropriate RFID authorization card.

Who can use it

Many of us have personally experienced when going to the store only to find out that it is closed due to inventory. Depending on the number of fixed assets and where they are located, the number of employees, existing software solutions, procedures, business volume… Doing an inventory can take a long time. At least a part of the employees will be prevented from adequately performing their regular work, and they will often lead to a complete interruption of their basic activity in order for this legal obligation to be fulfilled.

Infotech Studio’s system for automatic inventory of fixed assets enables fast, efficient and accurate inventory, which is especially important in institutions and companies that have a large number of fixed assets.

Benefits of using the i-Nventory
fixed asset management system

Automation of inventory process requires fewer employees and less time to conduct inventory, leading to reduced costs and increased employee productivity.

Using RFID technology, data is collected quickly and accurately and the possibility of errors is eliminated.

Precise insight into the condition and status of the fixed asset, depreciation rate, location, organizational unit, place of cost …

Obtaining a report in a short time with all the necessary data for the inventory of fixed assets enables the painless performance of this legal obligation.

Send us an inquiry

If you are interested in purchasing an i-Nventory system tailored to the needs of your company or you are at least curious to learn more about all the possibilities of application, we can, without any obligations, present you a complete system.

You can schedule a presentation via the CONTACT form.

Contact

i-Nventory system components

Infotech Studio system for automatic inventory of fixed assets consists of several hardware and software elements.

i-Nventory Software

A special i-NventoryOS Laucher has been developed to manage the inventory of fixed assets, within which the following applications can be found.

Fixed asset record keeping

The fixed asset record keeping application is the central application in the fixed asset inventory system. All data is entered into the database. It can be used to perform the following operations on fixed assets:

- manual entry,
- edit,
- mass import,
- export,
- borrowings and deleveraging of fixed assets according to
  - location,
  - employee,
  - organizational units
  - and place of cost.

All necessary operations on categories can also be performed:

locations
workers
organizational units
cost places
nomenclature
inventory commissions

From this application, the codebook for the handheld device is also prepared.

The lists

The lists application is used for:

download all previously generated inventory lists (by commissions)
review of inventory lists by fixed assets that are
- accepted
- rejected
- indefinite
- surpluses
- deficiencies
- changed locations
manual updates of inventory lists
consolidation of inventory lists
printing and exporting the final inventory list